It is 23.06. The contract with your new employee has been signed. He will start his new job on 01.09. There is still a lot to do before 01.09. But what?
AFTER recruiting is BEFORE onboarding.
Onboarding - what does it involve?
Before the first working day, there are a few things you need to do:
- Define task area
- Interfaces with other team members/departments
(define work "framework") - Workstation (adjustable desk yes/no, 1 screen or more, etc.)
- Technical equipment (laptop, access, passwords, etc.)
- Who takes care of school enrollment? (Resource ZEIT)
- Send general information about the company in advance by e-mail/post (arouse the employee's interest and anticipation)
What should the first working day include?
- Welcome
- Guided tour of the house
- Introductions to colleagues
- Life-sustaining measures (eating, drinking, toilet)
- Show workplace (familiarization with the system)
- Describe your area of responsibility
- Training on the first few days is extremely important. (Take TIME & build CONFIDENCE)
End of the first working week / start of the second working week (depending on the job)
- Feedback discussion (e.g. over a coffee/separate room)
- What do you already know? Where can I support you?
- Are you familiar with the connections?
- What don't you understand so well yet?
The feedback meeting is not about evaluating the employee. It is about finding out whether the employee feels comfortable with their tasks, understands them and how they can be supported so that they can do a good job in the long term.
Knowing how things are connected and who to ask is essential for a good start in the new working world. There is nothing more tedious for a new employee than not receiving any information, being sat in front of a screen, and being told to "get started." This only works in a few professions, and even less so in the current job market than in the past. Moreover, we are all human beings and are grateful when someone takes the time to welcome us on board.
Several people can also train a new team member. It is important to ensure that it is agreed who will train what and that all important tasks of the new employee are covered.
LAST BUT NOT LEAST in the employee cycle
- BE TRANSPARENT
New employees and "old" employees should know what "the new guy" does. Then everyone feels good when a new team member starts.
By planning your employee's first day of work in advance, you take the pressure (and time) off yourself. This makes ONBOARDING more enjoyable for your team, both old and new members, and saves a lot of TIME.
Have fun trying it out.
Kind regards
Kathrin Fuchs
_ Retaining employees is worth its weight in gold.