It is 23.06. The contract with your new employee has been signed. He will start his new job on 01.09. There is still a lot to do before 01.09. But what?
AFTER recruiting is BEFORE onboarding.
What does onboarding involve?
Before Your First Day of Work:
- Define task area
- Interactions with other team members and departments
(Define a “framework”) - Workstation (adjustable desk—yes or no; one monitor or more; business cards, etc.)
- Technical equipment (laptop, access, passwords, etc.)
- Who is responsible for the orientation program? (Keyword: TIME)
- Send general information about the company and what to bring in advance via email or mail (to spark the employee's interest and build anticipation)
What should the first working day include?
- Welcome
- Guided tour of the house
- Introductions Among Colleagues
- Life-sustaining measures (eating, drinking, toilet)
- Show workplace (familiarization with the system)
- Describe your area of responsibility
- The first few days of school are extremely important. (Take your time and build TRUST.)
End of the first working week / start of the second working week (depending on the job)
- Feedback meeting (e.g., over coffee in a separate room)
- What do you already know? Where can I support you?
- Do you understand the connections so far?
- What don't you understand yet?
The purpose of a feedback meeting is not to evaluate the employee. It is to find out whether the employee feels comfortable with their tasks, whether they understand them, and how or where they can be supported so that they can continue to do a good job in the long run.
Understanding how things work and knowing who to ask is essential for a good start in the new world of work. There’s nothing more frustrating for a new employee than not receiving any information, being plopped in front of a screen, and being told, “Just get to work.” That approach only works in a few professions these days—and in today’s job market, it’s definitely less effective than it used to be. Besides, we’re all human, and we appreciate it when someone takes the time to welcome us.
Several people can also train a new team member. It is important to ensure that it is agreed who will train what and that all important tasks of the new employee are covered.
Last but not least, during onboarding.
- BE TRANSPARENT
The new employee and the “existing” employees should know what “the new guy” does. That way, everyone feels good when a new team member joins.
By planning your employee's first day of work in advance, you take the pressure (and time) off yourself. This makes ONBOARDING more enjoyable for your team, both old and new members, and saves a lot of TIME.
Have fun trying it out.
Warm regards
Kathrin Fuchs
Leadership Coach
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